Categories: Gadgets

Complete guide to keep your photos, videos and files for all eternity

Complete guide to keep your photos, videos and files for all eternity

Until not so many years ago, the only way that preserve photos, videos and files It was in physical format. You were going on a trip with your camera, accompanied by several film reels, and on the way back I had to go to the store to have them revealed on paper, and then put them in an album and save them for posterity . The videos had to be stored in tapes, and the files in a folder. In the long run, drawers and shelves ended up full of things that today fit perfectly in a pendrive of just a few millimeters thick.

Keeping files for a lifetime has become a complicated task. Every time we take more photos, we record more videos, we generate more files and documents and, in the end, one does not know where to put them so they do not get lost. That’s why we do this small guide , where we will give you some tips and tricks so that everything you generate, all your multimedia content, is available until the end of time.

How to keep your files safe throughout life

Complete guide to keep your photos, videos and files for all eternity

Complete guide to keep your photos, videos and files for all eternity

The first thing you should know is that, possibly, you have been making a capital error for a long time: have a single copy of the files . To not lose anything, it is essential that you have the same file in different places . Thus, if one fails, the other will always be at hand. The second thing is that you have to be aware that the extensions change with the passage of time . It is true that there are some standards, but that they are used now and are popular nowadays does not mean that they will always be.

A very obvious example is the RAW format . A Nikon generates .nef or .nrw files; a Canon .crw or .cr2; a Panasonic .rw2; a Network .r3d; a Minolta .mrw, etc. All come to be the same, but they are different extensions. It is assumed that the standard and the best one is that of Adobe (.dng, Digital Negative), since the raw files are usually processed with their programs, but you will never know if that format will change and another one will become more popular . The same with music, text documents, and so on. What we want to achieve is that you should be aware that, as the years go by, you will have to change the formats to adapt them to the current ones.

Imagine that within 20 years the JPEG format is no longer used and no program reads it. You would have lost all your photos!

The next thing you should know is that the physical format is doomed to disappear , although it will not do it in the short and medium term. Betting only on the physical format is an error, that they say it to DVDs, video tapes, etc. How many video tapes can you read from your computer, mobile or tablet? And how many laptops still have a DVD player? That does not mean that, right now, you should not bet on this format , but in the same way that you should be aware that the extensions change, you must also be aware that everything, sooner or later, it will end up moving to the cloud. Having said that, we started.

Summary so far .

  1. Keep several copies of the file in different places.
  2. Adapt file extensions when current standards are not used.
  3. The cloud is the future.

The best options to save your files throughout life

External hard drives

Complete guide to keep your photos, videos and files for all eternity

Complete guide to keep your photos, videos and files for all eternity

External hard drives have an advantage, and that is that offer a lot of storage for a price that is paid only once (When you buy a hard drive, you pay for it, period, but in the cloud you must assume a monthly payment / annuity). Currently, the price of hard drives has gone down a lot and there are some that offers a good amount of terabytes at an affordable price.

The problem with these devices, and of which you have probably already heard, is that They are more fragile than a porcelain vase , and tend to break with the passage of time. How much? It is not known, it is a lottery, it can be two months or 5 years. Thus, the best thing is not to have only one, but at least two and, as recommended, three.

  1. The hard drive of your computer, which you access every day.
  2. A hard drive that backs up your computer (which includes your files).
  3. A hard disk of greater capacity to go through the files of the second periodically.

For unit number two, it is enough that the hard disk has 2 or 4 TB of memory . Some people will tell you that the best thing is an SSD, but SSDs are expensive and offer little storage . For this purpose, better storage and less speed. Here are two options that will be good:

For the unit number three , the best thing is not to skimp to go for six or eight TB of memory:

You can choose the ones you want, but keep in mind the brand. It is important that you check that You have a guarantee that, if something goes wrong, the brand will give the face and replenish the product without additional cost. Remember, have a backup on each of the hard drives.


Complete guide to keep your photos, videos and files for all eternity

Complete guide to keep your photos, videos and files for all eternity

You already have the files “safe” in physical format, but now it’s time to pass them to the cloud , wherethat will end up breaking sooner or later. Now comes the question we all ask ourselves when choosing a cloud storage service: “What company should you trust?” . The answer is obvious: of large companies , with a history and that are not tainted by piracy. Are you worth Mediafire, Uploaded, etc? No, because possibly you do not want what happens to Megaupload users to happen to you.

The best thing you can do is go to Google Drive, OneDrive, Amazon or Dropbox , and not dealing with minority services that you know when they will close. The, that for 69 euros per year offers 1TB of storage and access to Office 365 . The issue is what we are talking about supporting 4, 6, 8 or 10 TB of data , and the thing changes. The prices in the main services are the following:

Service 1 TB 2 TB 4 TB 6TB 8 TB 10 TB
Dropbox 99
Google Drive 99.99 239.88 1,199.88
Microsoft OneDrive 69
Amazon Cloud Drive 99.99 199.98 399.96 599.94 799.92 999.90

All prices are annual and in euros. Dashes mean that amount is not available .

As you can see, the storage available for individuals in OneDrive and Dropbox is very limited . More quantity would require a business plan. Google Drive jumps directly from 2 TB to 10 TB, and neither so much nor so little. So, it seems that the best option is Amazon Cloud Drive , the Amazon cloud, which allows you to choose prices more adjusted to the needs that are raised in this article. On a personal basis, I would go for the 8 TB option .

If you only want to upload photos and videos, the best tool, without a doubt, is. You can upload as many files as you want without losing quality * completely free of charge. Also, if at any time you want to download them all to change service or to make a copy in physical format,

Final considerations

Complete guide to keep your photos, videos and files for all eternity

Complete guide to keep your photos, videos and files for all eternity

Now play the tedious part, which is mark yourself a work routine to backup all your files safely. Ideally, remember, is that you have a backup everywhere, so everything you do not want to lose should be pass it periodically from the hard drive to the cloud , and vice versa. If you’re doing it right, the space occupied on the hard drives should be similar to the space occupied in the cloud.

My personal recommendation is that you do it every Sunday, so you can save all the files generated during the week and forget about them.

Be organized . Save your photos, videos and files in different folders with well-placed names. It’s not worth having 400 folders in the root called “Boda Paco”, “Dinner with friends” or “Communion daughter Pepi” . Do the following :

  1. Create a general folder: “2018”
  2. Add subfolders: “January 2018”, “February 2018”, “March 2018” …
  3. (Optional) Inside, add more folders: “S1 January 2018”, “S2 January 2018” (the S is “Week”).
  4. (Optional) Folder with the name of the event: now yes, “Wedding Paco”, “Dinner with friends” or “Communion daughter Pepi”, etc.

This is just an example, but more or less it can be useful to guide you. This is how I have been doing it for many years and it has never failed me, but it is a matter of finding your way of organizing yourself.

We agree that keep all your memories safe is not cheap right now , but making this investment is better than losing everything because you trust a single device or a service of poor quality. It may be expensive, but surely, in a few years, thank you for making this investment

* Google Photos compresses photos that are more than 16 megapixels and videos that have been recorded in a resolution higher than FullHD. Even so, when you download them you will do so in the original resolution.